Crystal Training

Please click here to view the class outline.

Upcoming classes:

Who Should Attend:

This course is recommended for individuals who are first time users of the program and looking to setup up their company books using the software or for existing QuickBooks users looking for a refresh on the variety of basic QuickBooks features. It is also recommended for any users who are either looking to switch to QuickBooks or have switched to QuickBooks recently for handling their accounting needs.

QuickBooks Level 1 Outline:

Introduction to the Software

• How to navigate through QuickBooks modules, icon and menu bar
• Using the help feature in QuickBooks Center
• Setting preferences for both user and company
• Real time versus batch, continuous update of source documents to journals to general ledger to accounting reports and financial statements
• Looking at the account registers and the drill down process
• The To do and Reminders List, QuickBooks calendar and the company snapshot
• Comparing different versions of QuickBooks, 3rd party integration, memorized transactions and drill downs
• How General Journal Entries work in QuickBooks; manual, memorized and real time

Setting up a New Company

• Creating a QuickBooks Company
• Using the Chart of Accounts
• Entering Account Opening Balances
• Steps to take before starting a new company file
• Easy Step Interview Process
• Entering in the company information and preferences
• Deciding what type of business you are
• Choosing how you are organized
• Choosing your start date for the file
• Customizing the look of the desktop to your business, data input and query screens, menus, defined fields and icon bar
• Entering in the Starting balances of your accounts
• Customizing the chart of accounts, tax mapping, tax return codes, reports and exporting to tax programs
• Understanding and using the lists and/edit multiple list entries
• Memorizing transactions, for automatic or discretionary entry and on a random basis

Invoicing for Services

• Setting Up a Service Item
• Changing the Invoice Format
• Creating a Service Invoice
• Creating Batch Invoices
• Entering Statement Charges
• Creating Billing Statements

Creating Items

• Adding Items for Products & Services
• Adding Sales Tax Items
• Reviewing Other Charge and Calculation Items
• Working with Timesheets

Banking Center

• Paying Bills
• Writing & Printing Checks
• Using the Check Register
• Setting up an internet connection
• Activating online services, viewing, downloading and matching online transactions
• Banking Online Receiving Payments & Cancelling Payments
• Making Deposits
• Using the online banking
• Transferring funds between accounts
• Recording deposits made to bank accounts and using the undeposited funds account
• Reconciling accounts
• Bank accounts and petty cash
• Credit Card accounts

Maintaining Financial Information

• Reconciling Bank Accounts
• Making General Journal Entries
• Printing Forms
• Backing Up and Restoring Data
• Setting QuickBooks Preferences
• Exploring Intuit Community

Working with Reports

• Overview of the Report Center
• Understanding the Balance Sheet
• Reviewing the Profit and Loss Statement
• Generating Report Graphs
• Viewing Customer and Vendor Reports
• Using Report Templates
• Customizing & Memorizing Reports
• Using Company and Customer Snapshots
• Using Calendar View
• About the Lead Center

Period End Maintenance

• Period end procedures, year end, closing accounts, and accrual reversals
• Period end reports
• Data verification and backing up your file